What Documents Can Be Notarized Online in Florida

Documents That CAN Be Notarized Online in Florida

• Affidavits and sworn statements
• Acknowledgments of signature
• Powers of attorney — durable, financial, healthcare, limited
• Deeds, quit-claim deeds, and warranty deeds
• Mortgage and deed of trust documents
• Bills of sale
• Vehicle title transfers and odometer disclosure statements
• Business contracts and corporate resolutions
• Operating agreements and partnership agreements
• Trust documents and trust certifications
• Healthcare surrogate designations
• Living wills and advance directives
• HIPAA authorizations
• Affidavits of heirship
• Apostille pre-processing notarizations
• I-9 employment eligibility verification (as authorized representative)
• Most loan documents (refinance, HELOC, second mortgage)
• Settlement statements and closing disclosures
• Most school and educational documents requiring notarization

Documents That CANNOT Be Notarized Online in Florida

• Marriage ceremonies — §741.07, F.S. requires the parties to physically appear before the officiant. RON cannot be used.
• Some last wills and testaments — Florida permits electronic wills under §732.521 et seq., but procedural requirements differ from standard RON. Consult an estate attorney.
• Certain self-proving will affidavits — depends on the will's execution method; consult counsel.
• Documents recipient explicitly requires in person — some county recorders, foreign consulates, and lenders still require wet-ink. Always confirm with the receiving party.

Edge Cases — Verify Before You Schedule

Even when Florida law permits RON, the document's recipient may not. Before scheduling RON for these document types, verify with the recipient:

• Out-of-state real estate documents — some county recorders outside Florida have different rules
• Federal documents — passport, immigration, and some federal employment forms may require in-person
• International documents — embassy and consular requirements vary; apostille pre-processing usually works
• Court filings — most Florida courts accept RON; out-of-state courts vary
• Trust amendments — depends on the trust instrument's own execution requirements

Why Marriage Is the Only Hard "No"

Florida's marriage statute, §741.07, F.S., explicitly requires the parties to "appear" before the officiant. Florida courts and the Department of State have interpreted "appear" to require physical presence — RON does not satisfy the statute. This is true even though Florida is one of the most RON-friendly states in the country for almost every other notarial act.

Other states have begun authorizing remote marriage solemnization, but Florida has not. If you need a Florida marriage, you need an in-person ceremony. Mobile Mark Notary provides in-person Florida wedding officiation.

What About "Self-Proving" Affidavits and Witness Documents?

Documents that require two witnesses in addition to a notary — including most powers of attorney — can be executed via RON in Florida. The witnesses participate in the same video session, observe the principal's signature, and apply their own electronic signatures. Florida specifically authorizes this under URAA, Chapter 117.

Summary — Default to "Yes"

If you're not sure whether your document can be notarized online in Florida, the answer is almost certainly yes. The exceptions are narrow and well-defined. Call 321-510-4411 with the document type and we'll confirm before you book.